Data security and recovery are two major concerns for businesses migrating to the cloud.

Data can be lost for any number of reasons. While ransomware or malware attacks, system failure etc may sound too unlikely to happen (they’re actually more common than you would imagine!), a major cause of data loss is actually, believe it or not, accidental or malicious deletion by end users.

Microsoft Office 365 has industry-leading security measures, and many businesses assume that since it is Microsoft they can rely on them.

But there are limitations to it that can cause you serious harm, not just in running your business operations smoothly but also in protecting your customers’ data. Knowing these limitations (and solutions) will make you want to consider a third-party backup.

MS gives you a standard 30 days backup for data and one year backup for emails.

Did you know that Microsoft stores your files for only 30 days (SharePoint and OneDrive both)? And after 30 days, your deleted documents are gone forever.

On the other hand, your emails are saved for a year. And after, they too are deleted forever.

Which means, there is no way you can recover them in case you need them. This can be especially critical for documents that may be needed after 30 days.

Now consider a typical business scenario with this. A scenario where an employee leaves and a new one joins in. The transition takes time and by the time the new employee realises they need some files, they’re already gone forever.

Another issue in the same scenario is the process required to preserve mailboxes when a user leaves the organisation. Before the user leaves the organisation, a litigation hold or in-place hold must be placed on the mailbox to preserve its content. If a hold is not placed on a mailbox before it’s deleted, then the mailbox content cannot be preserved. Placing holds is, by the way, a premium feature that is not available in all Office365 plans.

Most MS365 customers aren’t aware of this and put their mission-critical files and emails on MS365

There is really no way to recover your important business data in this case. As mentioned, this extends to One Drive and Sharepoint as well.

Accidental / malicious deletions of emails and files can lead to permanent loss of data past these dates endpoint

Did you know that accidental / malicious deletions of emails and files accounts for 70% of all lost data?

So no, it is not an unlikely situation. It happens frequently and businesses realise only too late that their Microsoft 365 is not a great backup solution after all.

Accidental or malicious deletions can lead to permanent loss of data past the 30 day and one year endpoints.

If there is a problem with billing, MS can unilaterally delete files with no recourse

While this is self-explanatory, you need to keep in mind that Microsoft controls your data. They can delete it if they want and there is nothing you can do about it.

Especially as a small business, litigations or any kind of legal recourse will cost you more than compensate you.

In the case of any dispute with Microsoft, over any issue, they can exercise their complete control on your business-critical data.

Our add-on backup product extends the backup to 1 year for data and seven years for emails

For more than 30 years, Revolution IT has been delivering professional and secure Cloud backup and disaster recovery solutions for businesses in Auckland and throughout New Zealand.

Managed and monitored by Revolution IT’s trained engineers, our enterprise-level Cloud Backup-as-a-service (BaaS) is safe, secure, personalised, and ultra-fast. All without the cost and complexity of managing your own infrastructure.

Revolution IT can set up a backup service including:

• Working backups for 1 year for documents and up to 7 years for emails
• Microsoft 365 mailboxes
• SharePoint
• OneDrive
• Easy to use and restore files
• Up to 1TB data

All for less than $10 a month!

Plus, we’re a team that’s just one phone call away.

Some industries require data to be backed up for more extended periods making our product essential

Depending on your business and how critical your data is, we can extend these back up periods even more!

For instance, if you are a healthcare business – a hospital, a clinic, a special centre — your patient’s healthcare data is sensitive and absolutely critical for you to provide good services and you definitely need to have it for more than a year. In such a case, backup for extended periods can be done.

In other words, our services are customisable to your business and requirements. You pay for what you get. Simple.

The backup is independent of Microsoft and is housed in our AU/NZ data centres

Your data is stored in data centres in Australia and New Zealand. Our data centres are trusted by thousands of companies worldwide, and comply with the data security laws of New Zealand and Australia.

Our cloud backup solution is fully managed and monitored by our Penrose-based engineers. We use strong encryption in multiple data centres to keep your data safe.

Our team works locally and is only one phone call away for you, unlike giants like Microsoft.

We comply with all the data security regulations of New Zealand.

Only $6.95 per MS account / month

As we promised, our services are less than $10 a month!

$6.95 to be precise.

For such a flat rate package with us, you avoid the heavy initial investment and maintenance cost of your own hardware and full-time team. Our cloud backup solution is a perfect fit, balancing security, reliability, and data recovery with a reasonable cost.

If this sounds interesting and something you’d like for your mission-critical business data, we are happy to give you a free audit. To book a free consultation with Revolution IT, please write to us at [email protected]